Rees Systems

Taking on work this month

The parts of your day that should not need you

I build small AI systems for small businesses. They answer the phone, do the repetitive work, and keep running after I leave. Fixed price, live in a week, and you own it.

Fixed price  /  No retainer  /  No invoice until it works

A Tuesday at a business that runs itself

Example
  • 12:30 PM Filed 14 receipts and matched them to invoices
  • 11:04 AM Answered a pricing question on your website
  • 9:15 AM Followed up on three quotes that went quiet
  • 7:30 AM Texted everyone booked in today to confirm
  • 6:58 AM Put yesterday's numbers in your inbox, one page
  • 2:05 AM Reordered the stock that dropped below your minimum

Nobody was at a desk for any of this

What I build

Four things, priced up front

These are the jobs worth doing for a business your size. Each one is a fixed number and a date, not an hourly meter. If what you need is not here, ask — it is usually a version of one of these.

A phone line that always gets answered

$1,200 setup, then $250/mo

Every call picked up on the first ring, day or night. It knows your prices, your hours, and your service area. It books the job straight into your calendar and texts you what it heard.

  • Books appointments while you are on a ladder
  • Handles the same six questions you answer forty times a week
  • Sends you a transcript and a summary of every call
  • Passes real emergencies straight through to your cell

Answering calls in 5 days

The busywork, done overnight

from $900 per workflow, one time

Pick the job you hate most that happens every day or every week. Chasing quotes, filing receipts, retyping orders between two systems, pulling the same report. It gets done before you wake up.

  • Runs on a schedule and emails you when it is finished
  • Works with the tools you already pay for
  • Tells you when something looks wrong instead of guessing
  • Yours to keep — no platform to get locked into

Running in 5 days

A website that does its job

from $1,500 one time, hosting included

Fast, honest, findable. Says what you do, who you do it for, and what it costs. Answers questions and takes bookings while you are asleep. No page builder subscription, no theme, no plugins to update.

  • Loads in under a second on a phone
  • Built so Google can actually read it
  • Bookings and enquiries land in your inbox
  • One flat price, no monthly fee to keep it online

Live in 7 days

Getting AI to touch your actual data

$175/hr or a fixed quote

You have ChatGPT open and it knows nothing about your business. This connects it to your real files, spreadsheets, inbox, and systems, so it can answer questions about your numbers instead of the internet.

  • Connects AI to the tools you already run on
  • Set up on your own server, not a shared one
  • Your data stays yours and stays put
  • I show your team how to use it, in plain English

Usually a day or two

How it works

Four steps, and you are out of it after the first one

Most of this industry sells you a discovery phase. This is the whole thing, start to finish.

Step 1

A call, 20 minutes

You tell me what eats your day. I tell you straight whether it is worth automating, and roughly what it costs. If it is not worth it I say so — that is a shorter call and we both keep our afternoon.

Step 2

A fixed price, in writing

One number, one scope, one date. Not an hourly meter that runs while I figure things out. If the job grows, that is a new quote you approve first — the original number does not move on you.

Step 3

I build it

Days, not quarters. You get one update partway through and a working thing at the end. There are no status meetings, no slide decks, and no discovery phase you pay for.

Step 4

It runs, and you own it

I hand over the keys, the logins, and a short plain-English guide. Thirty days of fixes are included. After that you can pay me to keep an eye on it or never speak to me again.

The deal

If it is not working by the date I gave you, you do not pay

You have probably been burned by someone who took a deposit and went quiet. So the risk sits with me: a fixed price agreed before I start, a date in writing, and no invoice until the thing is running in front of you.

Thirty days of fixes are included after handover. Everything gets built in your accounts, on your infrastructure, so you are never renting your own business back from me.

Straight answer

Whether this is worth your time

I would rather lose a call than take a job I am wrong for. Here is the honest split.

Worth a call

  • You run a real business and your day gets eaten by the same tasks over and over
  • You miss calls, and missed calls are lost jobs
  • Someone on payroll spends hours retyping things between two systems
  • You have heard AI could help and gotten nothing but sales calls and jargon
  • You want the thing built, not a strategy deck about the thing

Find someone else

  • You want a big platform rebuilt from scratch — I do small systems that ship fast
  • You need on-site server and network installation — that is not what I do
  • You are looking for the cheapest possible bid
  • You want a partner for a six-month discovery phase
  • Nobody on your side can spare an hour to answer questions about how your business works

Questions

The ones everybody asks

Do I need to understand any of this?

No. That is the entire point of hiring someone. You need to be able to describe what you do all day. I handle the rest and hand you something with an on switch.

What if it does not work?

If what I quoted is not working by the date I gave you, you do not pay for it. I would rather lose the money than have you tell people it was a waste.

Is my business data safe?

Your systems run on your own server under your own accounts, not pooled in with everyone else. I do not sell, share, or train anything on your data. When the job is done you hold the keys and I can be removed entirely.

Why is this cheaper than the agency that quoted me?

No account manager, no sales team, no office. You talk to the person building it. That is most of the difference.

What does the monthly fee actually cover?

Only the things with a real running cost — phone minutes, the AI usage itself, hosting, and me keeping it alive and fixing it when something upstream changes. The one-time builds have no monthly fee at all.

Where are you?

Florida. The work is remote, which means it is the same job whether you are twenty minutes away or three time zones over.

Get in touch

Tell me what eats your day

Twenty minutes, no pitch. You describe the thing you keep doing over and over, and I tell you whether it is worth automating and what it would cost. If the answer is no, I will say no.